|
|
Document and transmit supply-chain information |
Record Keeping |
-
|
|
|
- Description:
- Thoroughly document and pass the required sustainability, greenhouse-gas and other information, including transaction data, from company to company through the supply chain.
- Frequency:
- Event-triggered
- Check frequency:
- Continuous
- Products/Services:
- Raw materials and fuels, including biofuels, bioliquids, biomass fuels, renewable liquid and gaseous transport fuels of non-biological origin and recycled carbon fuels.
- Checking responsibility:
- Certification bodies and voluntary schemes.
- Check method:
- Audits and reconciliation of transmitted supply-chain and transaction information with accompanying documents and the Union database.
- Rule set:
-
-
- Source reference:
- Article 18(1)
- Source excerpt:
- The sustainability and GHG emissions saving characteristics and other information describing raw materials or fuel, required for the purposes of Directive (EU) 2018/2001, together with transaction data shall be thoroughly documented and passed on from economic operator to economic operator through the supply chain.
|
|
|
Enter information in shipment documents and database |
Record Keeping |
-
|
|
|
- Description:
- Include the required information in documentation accompanying physical shipments and, once operational, enter it in the Union database.
- Frequency:
- Event-triggered
- Check frequency:
- Event-triggered
- Products/Services:
- Liquid and gaseous transport fuels relevant for the purposes specified in Article 18(2).
- Checking responsibility:
- Certification bodies and voluntary schemes.
- Check method:
- Verification of Union database entries and documentation accompanying physical shipments.
- Rule set:
-
-
- Source reference:
- Article 18(2)
- Source excerpt:
- The information to be transmitted through the supply chain shall be included in the documentation accompanying the physical shipments of raw material or fuels. It shall also be included in the Union database as soon as this starts operation, in the case of liquid and gaseous transport fuels that are eligible for being counted towards the numerator referred to in Article 27(1), point (b) of Directive (EU) 2018/2001, or that are taken into account for the purposes referred to in Article 29(1), points (a), (b) and (c), first subparagraph, of that Directive.
|
|
|
Use a mass-balance system |
Record Keeping |
-
|
|
|
- Description:
- Use a mass-balance system that records the required sustainability and greenhouse-gas characteristics and quantities and keeps separate balances for raw materials and fuels that cannot be mixed.
- Frequency:
- Continuous
- Check frequency:
- Continuous
- Products/Services:
- Raw materials and fuels subject to a mass-balance system.
- Checking responsibility:
- Certification bodies and auditors.
- Check method:
- Annual audits and examination of mass-balance records, inputs, outputs, conversion factors, discrepancies and sustainability data.
- Rule set:
-
-
- Source reference:
- Article 19(1)
- Source excerpt:
- Voluntary schemes shall require the economic operators participating in the scheme to use a mass balance system, in accordance with Article 30(1) of Directive (EU) 2018/2001 that allows the mixing of raw material or fuels that differ in their sustainability and GHG emissions saving characteristics.
|
|
|
Keep compliance evidence |
Record Keeping |
-
|
|
|
- Description:
- Keep all evidence necessary to comply with this Regulation and Directive (EU) 2018/2001 for at least five years and maintain an auditable system for safeguarding and reviewing it.
- Frequency:
- Continuous
- Check frequency:
- Continuous
- Products/Services:
- Raw materials and fuels for which sustainability or greenhouse-gas characteristics are claimed.
- Checking responsibility:
- Companies; verification by auditors.
- Check method:
- Auditors verify data, records, calculations and evidence during certification and surveillance audits.
- Rule set:
-
-
- Source reference:
- Article 10(5)(b)-(c)
- Source excerpt:
- have an auditable system for safekeeping and reviewing all evidence related to the claims they make or rely on; keep all evidence necessary to comply with this Regulation and Directive (EU) 2018/2001 for a minimum of 5 years, or longer where it is required by the relevant national authority;
|
|
|
Claim actual greenhouse-gas values only after an audit |
Due Diligence |
-
|
|
|
- Description:
- Make actual greenhouse-gas value claims only after an audit has verified the capability to calculate actual values.
- Frequency:
- Event-triggered
- Check frequency:
- Event-triggered
- Products/Services:
- Actual greenhouse-gas emission values.
- Checking responsibility:
- Certification body or auditor.
- Check method:
- Prior audit verification of the company’s capability to calculate actual values.
- Rule set:
-
-
- Source reference:
- Article 14(4)
- Source excerpt:
- Economic operators may only make actual GHG values claims after their capability to conduct actual value calculations has been verified by an audit.
|
|
|
Document biomass and co-processing outputs |
Record Keeping |
-
|
|
|
- Description:
- Thoroughly document the amounts and types of biomass entering the process and the amounts of biofuel and biogas produced from it, substantiating claims with evidence including control-test results.
- Frequency:
- Continuous
- Check frequency:
- Continuous
- Products/Services:
- Co-processing of biomass with fossil fuels.
- Checking responsibility:
- Companies; verification by auditors.
- Check method:
- Documentation, control tests, plausibility checks and comparison of biomass inputs with produced quantities.
- Rule set:
-
-
- Source reference:
- Article 23(2)
- Source excerpt:
- Economic operators shall be required to thoroughly document the amounts and types of biomass entering the process as well as the amounts of biofuel and biogas that are produced from that biomass. Claims shall be substantiated with evidence including the results of control tests.
|
|
|
Provide evidence for waste and residue classification |
Record Keeping |
-
|
|
|
- Description:
- Keep and present to auditors the underlying evidence supporting the assessment of raw materials as waste or residues.
- Frequency:
- Event-triggered
- Check frequency:
- Continuous
- Products/Services:
- Waste and residues assessed as feedstock.
- Checking responsibility:
- Companies; verification by auditors.
- Check method:
- Assessment based on underlying evidence and presentation of that evidence to auditors.
- Rule set:
-
-
- Source reference:
- Article 21(4)
- Source excerpt:
- Economic operators shall keep and present to auditors the underlying evidence for their assessments.
|
|
|
Pass the initial audit |
Approval |
-
|
|
|
- Description:
- Successfully pass an initial audit before participating in a voluntary scheme.
- Frequency:
- One-time
- Check frequency:
- Event-triggered
- Products/Services:
- Raw materials and fuels handled by a company participating in a voluntary scheme.
- Checking responsibility:
- Certification body or auditor.
- Check method:
- Initial audit before participation; for new or re-certified participants, an on-site audit providing at least reasonable assurance.
- Rule set:
-
-
- Source reference:
- Article 10(1)
- Source excerpt:
- Voluntary schemes shall require that economic operators successfully pass an initial audit before allowing them to participate in the scheme.
|
|
|
Apply and submit a management plan for low ILUC risk |
Reporting |
-
|
|
|
- Description:
- To obtain low-ILUC-risk certification, submit an application and, once accepted, provide a management plan; document all additionality measures where more than one is applied.
- Frequency:
- One-time
- Check frequency:
- Event-triggered
- Products/Services:
- Raw materials, biofuels, bioliquids and biomass fuels seeking low-ILUC-risk certification.
- Checking responsibility:
- Certification body.
- Check method:
- Application to a competent certification body and submission of a management plan containing the required information.
- Rule set:
-
-
- Source reference:
- Article 24(1)
- Source excerpt:
- Voluntary schemes shall require economic operators seeking to receive a low ILUC-risk certification to submit an application to a certification body having the competence to deliver such certification. Upon acceptance of the application, the economic operator shall submit a management plan containing the minimum information set out in Annex VIII. Where more than one additionality measure is applied, all additionality measures shall be documented in the management plan.
|
|
|
Prove prior land use |
Due Diligence |
-
|
|
|
- Description:
- Provide evidence that, for at least five consecutive years before cultivation, the delineated areas were not used for food, feed or other energy crops, or substantial fodder for grazing animals.
- Frequency:
- One-time
- Check frequency:
- One-time
- Products/Services:
- Feedstock for biofuels, bioliquids and biomass fuels from unused or abandoned land.
- Checking responsibility:
- Certification body or auditor.
- Check method:
- Submission of evidence concerning land use for a consecutive period of at least five years before cultivation begins; additional evidence for abandoned land.
- Rule set:
-
-
- Source reference:
- Article 26(1)
- Source excerpt:
- economic operators shall provide evidence that for a consecutive period of at least 5 years before the start of cultivation of the feedstock used for the production of biofuels, bioliquids and biomass fuels, the delineated areas were used neither for the cultivation of food and feed crops or other energy crops nor for the cultivation of any substantial amount of fodder for grazing animals.
|
|
|
Evidence biodiversity safeguards for grassland harvesting |
Due Diligence |
-
|
|
|
- Description:
- Provide evidence that harvesting is necessary to preserve highly biodiverse grassland status and that management practices pose no biodiversity-decline risk, or alternatively provide permission from the competent authority.
- Frequency:
- Event-triggered
- Check frequency:
- Event-triggered
- Products/Services:
- Feedstock from non-natural highly biodiverse grassland.
- Checking responsibility:
- Companies; review by a qualified external and independent specialist as part of the audit.
- Check method:
- Submission of evidence showing the necessity of harvesting and absence of biodiversity risk; alternatively, submission of competent-authority permission; independent technical assessment.
- Rule set:
-
-
- Source reference:
- Article 16(5)
- Source excerpt:
- Economic operators shall provide evidence that the harvesting of the raw material is necessary to preserve the highly biodiverse grassland status and that management practices do not present a risk of causing biodiversity decline of the grassland.Where economic operators are unable to provide the evidence referred to in the second subparagraph, they shall provide evidence that they have been granted permission by the relevant competent authority, or designated agency, to harvest the raw material in order to preserve the highly biodiverse grassland status.
|
|
|
Provide actual greenhouse-gas calculation information |
Reporting |
-
|
|
|
- Description:
- Provide auditors with all relevant and up-to-date information concerning the calculation of actual greenhouse-gas emissions before the planned audit.
- Frequency:
- Event-triggered
- Check frequency:
- Event-triggered
- Products/Services:
- Actual greenhouse-gas emission calculations.
- Checking responsibility:
- Auditor or certification body.
- Check method:
- Submission of calculation data, factors, sources, calculations and evidence before the planned audit.
- Rule set:
-
-
- Source reference:
- Article 14(1)
- Source excerpt:
- Voluntary schemes shall require economic operators to provide auditors with all the relevant and up to date information concerning the calculation of actual GHG emissions, in advance of the planned audit.
|
Emtract Ingest